VSTE

Virginia Society for Technology in Education

Coaching

2024 Annual Report from the Executive Director

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As the year draws to a close it is fitting that we look back on the months and milestones that have made 2024 a year of significant growth and advancement for VSTE. The highlights from 2024 feature many of the ways that VSTE has advanced and grown as an organization. Communication, Membership, Development, and Partnership are the four goal areas identified in the 2024-2027 Strategic Plan. Guided by our 2024-2027 Strategic Plan, we achieved the following.

Communication
Communication as a goal primarily focuses on showcasing the identity of VSTE, focusing on its purpose, and recognizing ways to strengthen involvement through awareness. Our strategic plan emphasizes a clear purpose and intentional decision-making. Developing the strategic plan provided many opportunities for the Board to discuss the values and vision of the organization. The plan has helped to solidify our commitment to our core values and utilize our organizational strengths. Communication is critical to our success. There is more to follow regarding the Communication Plan and gaining insight from our membership. We have restructured our regular meetings to enhance communication and encourage dialogue among the Board. Weekly meetings with the executive director have also increased the flow of information and the opportunities for said dialogue.

Membership
Engaging and expanding our membership is the focus of the second strategic plan goal. The adoption of an association management system and the creation of a membership portal will lead the organization toward better understanding and interacting with its membership. The membership portal has enhanced member engagement by allowing members to manage their profiles and keep their information up-to-date. The membership portal has also allowed the organization to better keep track of the roles and locations of our members, including those that support the organization as exhibitors and sponsors. This will lead to more effective and efficient dialogue with members and allow VSTE to effectively know and better understand our membership. Through these efforts, we have been establishing a foundation for enhancing the benefits of membership. Every attendee at this year’s annual conference is an active VSTE member with an updated profile including all of our exhibitors and our sponsors.
Our annual conference builds on our reputation for providing an outstanding lineup of presenters and featured speakers. Our presenters allow us to celebrate the success of the finest educators in Virginia and bring perspectives from those recognized for their impact on the national teaching and learning community. The efforts of our conference team have been focused on continuing this legacy through the enhancement of the overall conference experience.

Development
Continued development is important to any organization. VSTE has continued to build on the certified coaching program and has also begun to shape and develop the professional services team. The certified coaching program has grown significantly, with over 300 certified coaches and over 100 more in training. The professional services program has begun to recruit talent and has taken on its first series of content creation and delivery which will roll out in early 2025. Both of these programs bring together a network of talented individuals to support the ongoing innovation that is a hallmark of VSTE. These networks will also help us to better identify the needs of our community and also the expert and experienced professionals to meet those needs.

Partnerships
Partnerships with other organizations stretches VSTE in positive ways as the collaborations extend the reach and influence of the organization. Our partnerships with key supporters are essential to our mission and vision. Maintaining ongoing partnerships and seeking out new partnerships provides both structure and new opportunities to serve our community. We are pleased to continue the work we have done with the Virginia Department of Education, Virtual Virginia, the Virginia Association for Supervision and Curriculum Development (VASCD), CodeVA, the Greater Richmond Area Educational Technology Consortium (GRAETC) and the Shenandoah Valley Educational Technology Collaborative (SVETC), Blue Ridge PBS, WHRO, Virginia Ed Strategies, Forward Edge, Virginia's Training and Technical Assistance Centers (T/TAC), the Commonwealth Partnership for Learning, as well as our many sponsors and exhibitors. We also continue our memberships with national organizations like the Consortium of School Networks (CoSN), the State Educational Technology Directors Association (SETDA) and the School, Health, Library Broadband Coalition (SHLB). We learned in 2024 that the merger of ASCD + ISTE will bring changes to the relationship we have with those organizations as ASCD + ISTE refine their partnership program. Continuing on with effective partnerships provides VSTE and its members with great possibilities in the future. An example of this type of collaboration can be heard and seen in season one of the ActiVAtED Podcast series and by subscribing to season two.

Strategic Planning
The recently adopted 2024-2027 Strategic Plan is one way the Board has focused on VSTE’s internal growth and development. We completed several necessary revisions to our guidance documents and standard operating procedures like the VSTE Webinar Protocols, Procedures, and Best Practices and the Finance Policy and Procedures documents. The development of a Communications Plan has helped us make improvements in the utilization of the VSTE Blog, VSTE newsletter and various social media platforms to keep our followers informed and engaged. Effective communication, emphasis on the value of membership, developing programs that respond to the changing needs of our community and engaging partners that can support our growth are the goal driven and strategic means by which VSTE can proudly enter into 2025 and toward our fortieth conference with pride in its past and hope for its future.

Be well, make good happen, and keep in touch.

February 2025 Power of Coaching Conference

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 Register - February 4-5, Williamsburg

 

Click HERE for the room block rateat The Williamsburg Lodge!

 

Our Call for Proposals to Present is still OPEN! Click HERE to submit yours today.

VASCD and VSTE are teaming up to bring Virginia educators a coaching conference to unpack the power of coaching!

In this two-day conference, participants will gain knowledge, skills, and dispositions necessary to effectively serve in the role of instructional coach. As more and more schools bring coaches as part of their staff and as the role of ITRT shifts from resource teacher to coach, this is a much-needed conference for building capacity and for developing strong networks of coaches, instructional leaders, and coach supervisors across the Commonwealth.

Join us for an amazing chance to learn, teach, lead, and connect!

  • Instruction: Teaching and learning are the core business of schools, and the coach’s chief role is to improve and support instruction in the classroom. Sessions in the INSTRUCTION strand provide coaches, instructional leaders, and coach supervisors with practical applications to support the role of improving instruction.
  • Relationships: The relationship between the coach and school leaders is a critical one for improving student learning outcomes. Sessions in the RELATIONSHIPS strand focus on strengthening the partnership between coach and school leader, data literacy, strategic planning, and roles and responsibilities of coaches and administrative teams.
  • Leadership: Working with teachers and leaders is another key function of instructional coaches, and this is a different skillset when compared to working with students. Sessions in the LEADERSHIP strand will build participants’ capacity for differentiated support when working with individuals, teams, and/or large groups with a heavy emphasis on research-based development, effective professional learning strategies, and adult learning theory.

Day 1:

  • General Session Keynote (Jody Carrington)
  • One concurrent choice session
  • Lunch and Networking
  • Two concurrent choice sessions
  • General Session Keynote (Panel Discussion)

Day 2:

  • Two concurrent choice sessions
  • General Session Keynote (Kim Richardson)

COST: $325

Two Things That Can Make or Break a Tech Coach

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Written by UnisonEDU founder and VSTE Board member, Patrick Hausammann. Connect with him at @PHausEDU on Twitter.

1. Empathy

The one thing that has made the biggest impact in building and maintaining relationships with teachers in my ed tech coaching role has been staying empathetic. My constant standby is to remember where I started out with ed tech and proceed from there. Always remembering that you once knew nearly nothing about the topics and how hard you’ve worked to become an expert can help you to relate to teachers at nearly any stage of technology integration.

There should never be a time when teachers feel a question they’ve asked is stupid, silly, or beneath you to answer. Each question should be fully listened to, clarified if needed, and investigated fully (as needed), and responded to with respect. When possible, be fully transparent and honest about how you discovered the answer and learned how to do the things you’re asked about. If you don’t know an answer or just discovered it, share that openly and thank the teacher for pushing you to continue learning and discovering.

I can assure you that starting at a high level with everyone, never differentiating, and not recapping the basics are all great ways to damage relationships and ensure you’re reaching and connecting with a small percentage of those you seek to assist.

Instead, begin every planning session you employ with an empathetic mindset reflecting on those you’ll be meeting with. 

Where is their expertise?

What have they requested?

What goals do they seek to achieve?

Finally, what scaffolds can you implement to help them each step of the way?

2. Credibility (knowledge & experience)

The second (and equally as important) element that can make or break an ed tech coach is credibility in the form of having both the knowledge and expertise to excel at technology integration and training. It is incredibly valuable if this experience is grounded in classroom teaching and learning. It can be hard for some teachers to relate to and find you credible if you’ve never taught and managed a classroom of your own. If you haven’t had this experience, you should advocate for taking over a teacher’s classroom for lessons and co-teaching as often as possible. Both of these teaching opportunities can cement your teaching experience and credibility for teachers.

In addition to having actual teaching experience, you should be the lifelong learner you implore your teachers to be. Your colleagues should know that you constantly seek opportunities to learn more to be able to better support their needs. Your knowledge and drive to continue learning should take you to learning connected to tech tools, technology integration, and best practices of teaching, learning, grading, and more. When teachers can clearly see that you’re not just a tech person, but a teacher as well (even primarily), your words and recommendations will be heeded much quicker and with more acceptance.

2024/2025 Applications are Now Open for the VSTE Certified Coach Program!

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Header image that says :Become a VSTE Certified Coach"

Applications are Now Open for the VSTE Certified Coach Program!

Join the fastest growing network of certified coaches in Virginia! The VSTE Certified Coach program (#VCC) is now accepting applications for its 2024-2025 cohorts. This program was created by VSTE to provide a custom professional learning experience for instructional coaches that allows them to collaborate in cohorts while learning the art of coaching. The VCC curriculum is aligned with the ISTE standards for coaching and has been developed in partnership with Forward Edge, an Ohio based company that specializes in instructional coaching. Although originally developed with EdTech Coaches in mind, the VCC program is open to all instructional coaches in Virginia.

All coaches who complete the VCC program will:

  • Have a clear understanding of their role as an educational technology coach.
  • Think systematically about the role their coaching program plays in larger district goals and initiatives.
  • Be prepared to incorporate formal coaching cycles into their coaching program.
  • Create and market professional learning experiences founded in andragogical best practices that are personalized, memorable, and lead to classroom implementation.
  • Possess a strong skill set for building relationships and deepening coaching conversations with educators.
  • Utilize data to make informed decisions about their work as a coach and the needs of educators they support.
  • Approach technology integration from a learning objective first mindset.

 

VSTE Certified Coach LogoOver the past year, hundreds of Virginia coaches have joined the VCC and VSTE is developing the VCC Professional Learning Network to provide continued support, professional collaboration, and opportunities for growth to all VSTE Certified Coaches. You can become a part of this amazing PLN by applying for one of the 2024-2025 VCC cohorts. Act fast - applications close on May 17th, 2024.

VCC Application Link  (bit.ly/VCCappSpring24)

 

 

The VCC Application Details

Interested coaches will need to determine which cohort they wish to register for based on their experience and availability. There are three VCC cohort options for the 2024 VCC Application: spring semester, fall semester, and full year. The spring semester cohorts will run from January through May and will meet twice each month. The fall semester cohorts will run from August through December and will meet twice each month. The full year cohorts will run from August or September through May and will meet once every month. Newer coaches are recommended to register for the full year cohorts in order to allow more time between learning experience to grow their practice, but all applicants can indicate their preference within the registration form.

Interested coaches will need to fully understand the expectations of the VCC program and must obtain approval from a direct supervisor. There will be meeting times that will occur during regular working hours, and there is an expectation that participating coaches will commit to the meeting times and participate during those sessions. In order for candidates to be successful, supervisors will need to be supportive of a coach’s participation and made aware that there is a cost of $300 per participant associated with the VCC program.

The 2024 VCC Application Deadline is May 17th, and all applicants will be notified on or before May 24th of their acceptance. The first meeting of each cohort will be announced in advance, and subsequent meeting times will be determined by a cohort poll. Arrangements for the payment of $300 must be made prior to the first cohort meeting. Divisions interested in hosting a division-wide cohort should contact the VSTE Certified Coaching Coordinator at VCC@vste.org.

 

 

VSTE is Hiring! Apply to be the VSTE Certified Coach Program Coordinator!

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Are You the Future VSTE Certified Coach Coordinator?

VSTE is on the lookout for a VSTE Certified Coach Coordinator. The VSTE Certified Coach program aims to provide an extended learning program that certifies instructional coaches and to grow a professional learning network of certified coaches that actively contributes to the VSTE mission and VSTE Certified Coach program.

What Does the VSTE Certified Coach Coordinator Do?

The VSTE Certified Coach Coordinator (VCCC) advocates for the role of coaches across the Commonwealth by managing and promoting the VSTE Certified Coach Program (VCC), facilitating the VCC professional learning network, coordinating the renewal process for all VCC coaches, and collaborating with the VSTE Board of Directors, Personal Services Coordinator (PCS), Digital Resources Manager (DRM), and Forward Edge (VSTE’s VCC partner organization). The VCCC is a dynamic role that impacts instructional coaching across the Commonwealth!

Managing and Promoting the VCC

As the coordinator, one of the main tasks is to work with the VSTE executive committee to promote the VCC program, coordinate the VCC application and enrollment process, and update the VCC program resources. You will work closely with the VSTE executive committee and Forward Edge to ensure the efficient and successful management and growth of the VCC program. This means you will be promoting and running registration windows twice a year.

Facilitating the VCC PLN

The VSTE Certified Coach Coordinator will be the primary point of contact for all VSTE Certified Coaches from registration to certification and through the ongoing renewal process. You will manage the VCC Professional Learning Network by managing an online platform for asynchronous communication, coordinating VCC PLN events throughout the year, publishing a quarterly VCC newsletter, and maintaining a database of all VCC coaches and cohorts. This role will be the liaison between the VCC coaches and the VSTE board.

Coordinating the VCC Renewal Program

In order to support the ongoing growth of the VCC coaches as well as the overall VCC program, the VSTE Certified Coach Coordinator will manage the VCC Renewal Program by advocating for opportunities for VCC coaches to earn renewal credits and contribute to the VST vision and goals. In addition, the VCCC will manage the VCC Renewal Program by providing ongoing communication and support to coaches, reviewing and approving renewal submissions, and maintaining current renewal status for all VCC Coaches.

Collaboration is at the heart of this role. The PSC will work closely with the VSTE Board of Directors, the VSTE Professional Services Coordinator (PSC), and the VSTE Digital Resource Manager (DRM). This collaboration entails reporting updates to the Board of Directors, working with the PSC to coordinate opportunities for VCC coaches, and collaborating with the DRM for marketing material publication and website edits.

Do you have what it takes?

To be eligible for this exciting position, you should have completed the VSTE Certified Coach Program. A passion for instructional coaching and VSTE’s vision and mission is essential. The ability to demonstrate excellence in multimedia and design skills, communication and collaboration skills, and content creation experience are required. Experience in professional development design and presentation, project management skills, and collaboration with multiple stakeholders are highly desirable. Demonstrating honesty, humility, transparency, and respect will be highly valued.
The annual salary for this part-time position is $3,500, based on an average of 2 hours of work per week. The expectation is that this position will have fluctuating periods of activity, with some weeks requiring higher hours per week. This position also offers flexible hours and the option to work remotely.

Ready to Make a Difference? Apply Now!

So, if you're ready to take on this exciting role and make a difference in the world of instructional coaching and education, apply now! We can't wait to meet you. Applications are due by 3-1-24.

Application Form