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Organizational and Productivity Tools in Google Keep

October 27, 2021

Busy? Are you rushing from one thing to the next, drowning in meetings and paperwork and a little stressed? The workload is heavy, and COVID-19 and national issues compound our personal and work lives every day. And you just forgot something? I am at the age where I forget things and the memory isn’t what it used to be. Therefore, I need all the help I can get to ‘keep’ up. Fear not, there’s an app for that.

As an ITRT, I’ve explored many productivity tools, but a few years ago, I discovered Google Keep, and hands down, it is my all time favorite. I created a Google Keep promo to share my enthusiasm and tell my teachers about this often missed Google tool. Google Keep is a multi-featured note-taking tool, often missed in the Google Suite of applications. And yes, this virtual sticky notepad, of sorts, has been around since 2013, but continues to rank high among its competitors. The reviewers may say that Google Keep doesn’t have all the bells and whistles of Evernote and OneNote, but its ability to sync with Google on all your devices, unlimited notes, checklists and voice notes makes it a “keeper.”

screenshot from Google Keep

I use multiple accounts to manage me, school and community activities. With the Google Keep app on my phone, it’s always with me whether I’m walking through the yard, taking pictures or jotting down things I need to get done and don’t want to forget or in a meeting. There’s no need to look for a pen or scratch paper or try to remember you put a business card or flyer. Anytime I get off the phone with my pastor or supervisor, I’m writing a note or reminder while I’m on the phone about what I need to do or know. It’s easy to capture images, visual examples I want to remember and random thoughts into a note to color-code, label and share. I love the checklist. Putting those tasks in a checklist tells me what’s next and what’s already done. In addition to the amazing checklist, did I mention that it’s Free?!

At work, I can practice what I preach. As educators, we embed the 4C’s into classroom lessons. Google Keep also incorporates 21st century skills in the app. One can create and doodle with the drawings feature and share and collaborate on notes with colleagues and family. Sharing the groceries is brilliant!

At the onset of the pandemic, we kicked off our school year with a live and pre-recorded virtual training sessions. Among them, a short virtual PD to show teachers how to use Google Keep. This mini tutorial highlights features, how to get started using Google Keep and other tips, including a Edu in 90 segment about the some features only available on the phone app.

screenshot from Google Keep

It is so easy to make quick notes, in a variety of ways. Notes can be created by text, or a checklist, capturing pictures or drawing or making a voice recording.

Here are some of the features of Google Keep.

  1. Simple Note-taking. Jotting down notes can be done by text or dictating important information using the phone audio.
  2. Copying to Google Docs. One of the greatest benefits of Keep is its seamless integration with the entire Google Suite, such as Gmail, Google Drive, or Google Docs.
    Labels. Making labels (categories or folders) for your notes are added in the settings area.
  3. Pin and Color-Code. These two features help organize your notes. You can pin a current or important note to move it to the top of the list where it is more easily accessed. The color coding can be used to separate or identify similar topics.
  4. Set Reminders. Create a pop-up reminder in Keep, and it will show up across your Google account on a certain date/time or even when you reach a certain location. Your notification will appear in your browser or on your phone.
  5. Images and Drawings. Take pictures of business cards, straps of paper, signs or anything you want or need. Images can be stand-alone notes or merged with any note. If you want to draw a note, there are several tools included. The Draw tools include a pen, marker, highlighter, rubber tool and a cutting tool, which allows you to move, rotate and resize the selected content.
  6. Transcribe text from images. The desktop version of Google Keep can transcribe text from images. Click on an uploaded image, then click the three-dot menu and select Grab image text. All text in the image will then be converted into searchable and editable text. You can do the same with handwritten notes (good penmanship required).
  7. Collaborators. Your Google Keep notes can be shared directly with others by selecting a note and choosing the person icon. You will then be able to add a user's email address or their name from your contacts. This turns you both into collaborators, with equal permissions to makes changes. Edits will automatically be visible to all the people with whom it is shared.
  8. Voice Notes. With the Google Keep app, you can dictate a note into your device, and the recording will be transcribed into a searchable, editable note.

Unfortunately, Google will end support for the Google Keep Chrome app in February 2021, but no worries. The app is being moved to Google Keep on the Web and still accessible. I’m keeping it, but just in case you’re nervous about it, here are The 8 Best Alternatives to Google Keep.

No matter what you choose, choose to keep a balance and allow productivity tools to help manage your busy lives.


Written by Sylvia Hicks. Sylvia has been an ITRT for 18 years, working the past five years in Amelia County. The career switcher came to education 25 years ago, after a career in the publishing industry, and loves teaching and learning with technology.

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Mutual Mentoring for Continual Growth, and #GoOpenVA

October 6, 2021

As each birthday gets celebrated, I keep thinking that THIS will be the year that I have become wise. I will be able to offer valuable and nurturing guidance to those younger than me, who have not had my years of experience. But as my 65th birthday draws nearer, I’m FINALLY realizing that I really don’t know it all!  Although I can provide perspective on some things and counsel on others, there are many kinds of knowledge, experiences, and skills that I have never had. Far from me being the all-knowing mentor to others, I find that I need mentoring myself, in many areas.

In higher education and in industry, professional developers have discovered this truth: everyone can learn something from someone else, and everyone has something to share with others. This model of professional learning is called “mutual mentoring”.

The technical definition is “a non-hierarchical developmental relationship based upon mutual reciprocity between two individuals”, which basically means a mentoring relationship where both parties act as mentor and mentee, recognizing that there is something to learn from each other.  What is Mutual Mentoring? And it’s benefits?

However, mutual mentoring need not be limited to just two people. It can include several people who have respect for each other and are inclined to both providing and receiving help.

The Mutual Mentoring Guide, published by U of Mass, Amherst, puts it this way:

In recent years, however, the literature on professional development has indicated the emergence of new, more flexible approaches to mentoring in which no single person is expected to possess the expertise of many. Early career faculty are now encouraged to seek out “multiple mentors” (de Janasz & Sullivan, 2004), “constellations” of mentors (van Emmerik, 2004), “developmental networks” (Dobrow et al., 2012), or a “portfolio” of mentors (Higgins & Kram, 2001) who address a variety of career competencies. Based on these findings and our own needs assessment data (Sorcinelli & Yun, 2007, 2009) we developed a flexible, network-based model of support called “Mutual Mentoring” in which faculty work with multiple mentors who provide support in their respective areas of expertise, rather than a single mentor who is less likely to be able to address the wide variety of opportunities and challenges faced by diverse scholars in a modern academic career.

The rewards of mutual mentoring for K-12 teachers could be game-changers. No matter where you are in your professional career, YOU bring something to the table. No longer is mentoring the sole responsibility of those with the longest years in the job. Everyone grows when everyone is open to whatever it is that others can offer.

By framing mentoring as a relationship based on two-way communication, equity, and acceptance, professional learning takes on a new energy. New teachers can feel encouraged to try what they learned in academia, while experienced teachers can temper experimentation with insights into student learning.  Experienced teachers can pass along the successful techniques they have used, while new teachers can provide skeptical questioning of long-held assumptions.

photo of middle school math teachers
Sixth-grade math teachers discuss their lessons during a team planning session.

When mentoring is approached as a fluid relationship among a group of professionals, it is more sustainable than having a small group of senior mentors responsible for many mentees. When one person is too busy, another is available. Learning happens more frequently, maintaining professional growth over time—continual growth at its best!

Mutual mentored professional growth can be enhanced with the use of asynchronous tools, to help teachers mentor each other through the use of classroom artifacts. On #GoOpenVA, we encourage this type of mentoring by contributors. Providing not just your lesson plans, but the reasoning behind why you taught this topic this way, and how you found it worked best for your students—these are the invaluable lessons provided by any educational mentor. And then by encouraging your mentoring partners to take your original work and enhance it, you give them agency to grow through your example.  They, in turn, broaden your perspective.

This process is called remixing, or customization, or adaptation.  On #GoOpenVA, you can easily do this if a lesson has been added to the system through our online editing tool, Open Author.  All you need do is click on the REMIX button right there on the resource, and start your changes.  A new lesson is created and linked to the original.  In this way, anyone can view the original and remixed lesson, comparing how one might be better for their own purposes than the other.  And of course, remixes are not limited to just one.  Many remixes can be made of the same resource, and all linked together.  One teacher may address the needs of students who don’t read on grade level, another might link a video resource she/he is already using on the same topic, and yet another might include a PBL approach to the topic.  This enriches the original lesson. and everyone who discovers it on #GoOpenVA. In the end, mentoring each other is achieved through the sharing on these documents, which represent the thinking, experiences, and skills of many different educators.

To learn more about Creating and Remixing on #GoOpenVA, visit the #GoOpenVA Help Hub. Remember that you can view/download all the resources on #GoOpenVA anytime, but if you want to become part of a community of mutual mentors, you need to become a registered user (see Getting Access to #GoOpenVA for instructions on how to easily join this VDOE-supported resource).


Photo used under a Creative Commons license, BY-NC

Written by Jean Weller. Jean is the Teaching and Learning Technology Integration Specialist at the Virginia Department of Education. She is also a member of the VSTE Board of Directors, representing the DOE.

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Your Fifteen Minutes of Fame

August 30, 2021

Join VSTE, Virtual Virginia and Canvas to highlight all the great work teaching and learning being done in Virginia. This does not have to be something extraordinary. Sometimes, the ordinary is just what everyone needs to see and may be extraordinary for someone else. Canvas, VVA, and VSTE have all teamed up to promote these regional stories, and there are even prizes!

It’s super simple to submit a video and the wait is finally over. If you have a story, this should take you no longer than 20 minutes to record, create, and upload. StoryMedia has released their new version and CanvasLMS has been added. We’d love for you to take part in telling your “Canvas/Blended Learning Story” by downloading the latest version and start creating!

iOS App Store

Google Play

Here are some great examples using this tool:

  • Take A Walk With Paul Towers

  • My Canvas Story - Hildi Pardo

  • Beth Crook What We Love About Canvas

We will be giving away THREE (3) $25 Amazon Gift Cards to the TOP submissions by September 26, 2021. VSTE will be giving away one CONFERENCE registration per region as the Grand Prize.

To enter all you need to do is download the app, get creative, and share your video with [email protected]. The deadline for stories is October 4, 2021.

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KidWind- A Makerspace STEM Initiative

June 17, 2021

As a retired K-12 teacher and member of a community makerspace called Makersmiths, I volunteer as an educational liaison, working with families seeking opportunities for their children to become involved in STEM activities. One of Makersmiths initiatives is the KidWind-Virginia Challenge. During the 2018-2019 school year, I volunteered with two other Makersmiths members to sponsor two KidWind teams.

The teams learned about wind energy, how to design, create and test their blades on turbine stands. They learned to use multimeters and a Vernier Go Direct Sensor that uses Graphical Analysis software to determine their wind turbines’ energy production. At the spring 2019 KidWind-Virginia challenge event, the high school team won first place with their 3D printed blades and homemade generator producing the most energy and the middle school team earned two awards for their knowledge of wind energy initiatives, and for best documented blade design development.

photo of a high school maker project photo of a maker project, a large fan

Excited about their KidWind Challenge successes, our middle school students wanted to learn Tinkercad to design new blades and use 3D printers and a laser printer to construct blades for the 2020 wind turbine competition.

photo of student working at computer photo of wind turbine project

However, COVID-19 postponed the competition until spring 2021. We still held weekly meetings using Google Meet to offer advice as students completed their KidWind projects at home. I built the KidWind Challenge website to provide the students with information they needed to know about wind turbines. Since the middle school students also wanted to compete in the 2021 Kidwind Solar Structure Challenge, I built a solar structure website, too.

The students experimented with items such as solar panels, LEDs, switches, fans and water pumps found in their KidWind solar kits obtained from the JMU’s Center for the Advancement of Sustainable Energy (CASE) that sponsors KidWind-Virginia. The five middle school students eventually formed three teams that won first, second and third place awards in the middle school KidWind-VA 2021 Solar Structure Challenge. What were their projects?

photo of maker projectFirst place winners Connor, Caleb and Soren wanted to build a Kiosk solar project that contains a sound box. The sound box detects movement and plays a train sound whenever someone walks by it.  The purpose of the sound is to catch the attention of that person and draw them back to the kiosk to read displayed information.

In order for sound box batteries to remain charged, the boys used three rechargeable batteries wired to two solar panels on a platform at the top of the kiosk. Tilted at an optimal angle to capture the direct sunlight during spring and summer, the panel can also be manually rotated to follow the sun.

photo of water filtering projectSecond place winner Katie wanted to find a way to filter pond or stream water to use when watering plants. She created a water filtering system that uses a fish tank with a charcoal filter, two water pumps and three solar panels on a platform that can be adjusted to obtain the optimum angle to capture direct sunlight at different times of the year. The solar panels operate the two water pumps.

photo of project illustrating electrolysisThird place winner Sofi figured out a way to use solar power to run an electrolysis system that separates hydrogen from oxygen in water. The hydrogen would power vehicles instead of using fossil fuels. She first used batteries to produce power to run her electrolysis system, then she switched to using solar power.

When thinking about what our students learned completing KidWind projects, many academic areas come to mind. Students used mathematics to measure when building projects and when completing their experiments, kept a journal to document the scientific data they were collecting, and wrote their procedures and results for judges to read. They had to collaborate to problem-solve and use their oral communication skills to create videos showing their projects in action. Most of all, our students developed maker skills and learned quite a bit about clean energy initiatives.

We would like to start a blog for VSTE members to share their makerspace initiatives. Perhaps you want to ask questions about how to establish a makerspace that ties into STEM initiatives? Let us know what you are thinking or wanting to ask!


Written by Diane D. Painter. Diane is a retired Fairfax County K-12 special education teacher. She teaches curriculum and instruction courses at Shenandoah University and volunteers as an educational liaison at Makersmiths, Inc., a non-profit makerspace in Loudoun County, VA. You can contact Diane through the Makersmiths website.

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Student Engagement and Choice Go Hand in Hand

May 27, 2021

Smiling WomanDuring their VSTE 2020 session, Student Engagement through Choice and Project-Based Assessment: Skills for Future Readiness, Lindsay Krauss, Instructional Technology Coach for Prince William County explored project-based choice assessments to enhance student engagement. She discussed ideas for how to implement project-based assessment with elementary and secondary students that included student choice for different learning styles. She also included specific tech tools as examples of choice that students could use collaboratively or individually to create podcasts, newsletters, and videos.

When students are offered choice the outcome is increased student engagement. In this instance, choice is defined as, the learner has choice in how they learn and options on how they demonstrate mastery.  Lindsay spoke about why student choice and gave the following reasons. 

  • Differentiation
  • Engagement
  • Ownership and Buy-in
  • Independence
  • Connection
  • Confidence 
  • Competence 
  • More fun

When talking about engagement it is important to remember that there are different levels of engagement. Student choice leads to the top form of engagement. The Schlechty Center has five levels of engagement.

  1. Rebellion: Diverted Attention - No Commitment
  2. Retreatism: No Attention - No Commitment
  3. Ritual Compliance: Low Attention - No Commitment
  4. Strategic Compliance: High Attention - Low Commitment
  5. Authentic Engagement: High Attention - High Commitment.

Student choice leads to the highest level: Engagement, which is defined as, the student associates the task with a result or product that has meaning and value for the student. The student will persist in the face of difficulty and will learn at high and profound levels. It is for this reason that we want to offer students more opportunities for choice.  

You can watch Lindsay’s VSTE 2020 presentation on the VSTE Youtube Channel and resources from Lindsay’s presentation can be found on her Wakelet site.

 

Heather Hurley is a member of the VSTE Board of Directors and chairs the Outreach Committee. Heather is the Personalized Learning Specialist in Arlington County Public Schools. 

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